Transfer of Credit Policies

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1. Students may transfer credits from previous institutions by submitting a Credit Transfer Form, which can be obtained from the Admissions Office.
2. To receive transfer credits the student must provide an official school transcript from the previous school(s) and other supporting documentation such as course descriptions and syllabi as deemed necessary to validate the transfer credit.
3. The documentation must be evaluated and considered of equivalent nature to courses offered at ICOHS College to be granted transfer credit. Only classes awarded a passing grade (C or 2.0) will be considered for transfer (an exception to this rule may be considered for classes taken for No Credit). The ICOHS College Academic Coordinator/Dean of Academic Technology will decide whether or not the courses are transferable and notify the student within two-weeks of receiving the request.
4. Transfer credits may be given for courses completed within the past five years. If an active practicing professional in the field has previous coursework from up to ten years ago the previous coursework may be transferable if it meets all other criteria
5. Based upon comparable academics, the Academic Coordinator/Dean of Academic Technology will decide whether or not the courses are transferable. Those that may be eligible are asked to submit official transcripts, syllabi, course descriptions and/or other supporting documentation along with the transfer of credit form. If the courses are determined to be transferable and approved by the Academic Coordinator/Dean of Academic Technology, the transfer credits may be transferred to cover one or more course offered at ICOHS College.
6. The Registrar is notified of the change and the student’s information including their academic plan, payment rates, payment plans and all other relevant documents are updated. Students will be notified of the status of their transfer credits within two weeks. Transfer Credits will appear as (TC) on the student’s transcript.

 

Please note:

• Per ACCET policy, ICOHS College will only allow credit earned from another institution if that institution is recognized by either the U.S. Department of Education or the Council for Higher Education Accreditation, unless the institution can demonstrate a compelling reason.
• Only a student who has been accepted for a program is allowed to transfer in credits. No more than half (50%) of the program’s total coursework may be accepted for transfer.
• Students will have two-weeks upon notification of their credit transfer to appeal the request. Additional documentation may be requested. ICOHS College will respond to appeals within two-weeks upon notification of the appeal.
• A $4.00 fee will be assessed to each transferable hour up to but not exceeding $150.00. To receive credit for transfer hours, students must have their transcripts evaluated at the time of enrollment. For credits being transferred in after initial enrollment, the transfer fee of $4.00 will be incurred by the student and the transfer credits will be added to the student’s account if the transfer credit is deemed worthy.
• The transferability of credits a student earns at ICOHS College is at the complete discretion of the institution to which the student seeks to transfer. Acceptance of the certificate earned is also at the complete discretion of the institution to which a student may seek to transfer. If the credits a student earns at ICOHS College is not accepted at the institution they seek to transfer to, the student may be required to repeat some or all of their coursework at that institution. For this reason, students should make certain that their attendance at ICOHS College will meet their educational goals. This may include contacting an institution to which a student may seek to transfer to after attending ICOHS College, to determine if they will award credit for the courses completed. ICOHS College will provide an official transcript, syllabi, or course outline as needed to facilitate the credit transfer process.
• In determining the acceptability of documented course materials to be transferred, ICOHS College may ask the student to demonstrate competency in the subject(s) to be transferred. If the training is more than 10 years old, students may take a challenge test for a fee of $100.00. An application is required to be eligible for a challenge test and is available from the Academic Coordinator/Dean of Academic Technology. Challenge tests may not be used in lieu of a class hour’s completion.
• For the Professional Massage Therapist and Holistic Health Practitioner program, CAMTC will only accept transfer classes from a CAMTC approved school.

For Purposes of Title IV Federal Financial Aid

ACCET institutions must comply with Federal requirements for clock-to-credit hour conversions which may be different from those required by ACCET for academic purposes.

The US Department of Education (USDE) has added a definition of credit hour that measures credit hour in terms of the amount of time in which a student is engaged in academic activity, as follows:

Credit hour definition by USDE:

1. One hour of classroom or direct faculty instruction and a minimum of two hours out of class student work each week for approximately 15 weeks for one semester or trimester of credit, or 10 to 12 weeks for one quarter credit.
2. At least an equivalent amount of work as required in the # 1 above for other academic activities including laboratory work, internships, practicum, studio work, and other academic work leading to the award of credit hours; or
3. Institutionally established reasonable equivalencies for the amount of work required in # 1 above for the credit hours awarded, including as represented in intended learning outcomes and verified by evidence of student achievement and in accordance with accreditation standards.

Credit Hour to Clock Hour Conversion by ICOHS College:

For financial aid purposes, except in certain cases specified by USDE, the method of converting credit hours to clock hours for lecture, laboratory, and/or externship/internship is as follows: ICOHS College defines a clock hour as 50 minutes of actual class instruction within a 60 minutes period. Students are given a 10 minutes break within each 60 minutes period of instruction.

1. One semester credit hour is based on 37.5 clock hours of direct faculty instruction and at a minimum of two hours of out of class student work each week.

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